IMPLEMENTASI KEBIJAKAN DIGITALISASI PENGELOLAAN ARSIP STATIS PADA DINAS PERPUSTAKAAN DAN KEARSIPAN DAERAH PROVINSI JAWA BARAT

Abstract

ABSTRAK

Penelitian ini dilatar belakangi oleh belum optimalnya kebijakan digitalisasi pengelolaan arsip statis pada Dinas Perpustakaan dan Kearsipan Provinsi Jawa Barat, yang tercermin dari keterbatasan sarana dan prasarana serta alur akses arsip digital. Metode penelitian yang digunakan adalah kualitatif deskriptif dengan pendekatan fenomenologi. Data primer diperoleh dari 9 informan, sedangkan data sekunder berasal dari dokumentasi terkait. Teknik pengumpulan data meliputi studi kepustakaan, observasi lapangan, wawancara, serta triangulasi data. Analisis data dilakukan melalui tahap pengumpulan, reduksi, penyajian, dan penarikan kesimpulan. Berdasarkan hasil penelitian menggunakan teori implementasi kebijakan Grindle, terdiri enam aspek, diketahui empat aspek berjalan optimal, sedangkan dua aspek masih mengalami kendala. Hambatan utama meliputi kekurangan tenaga ahli TI, keterbatasan anggaran untuk sarana dan peralatan seperti scanner dan server, rendahnya pemanfaatan layanan arsip digital oleh masyarakat, serta gangguan server pusat. Upaya yang disarankan antara lain menjalin kerja sama dengan institusi luar dan pendidikan bidang TI, meningkatkan komitmen pegawai, memperbarui sarana dan prasarana, mengoptimalkan sosialisasi kepada masyarakat, serta melakukan pemeliharaan server secara berkelanjutan guna mendukung implementasi kebijakan digitalisasi arsip statis yang lebih efektif.

Kata Kunci : Pengelolaan Arsip, Arsip Statis, Kebijakan Digitalisasi, Implementasi Kebijakan, Pelayanan Arsip Digital.

ABSTRACT

This study is motivated by the suboptimal implementation of the policy on digitizing static archives management at the Library and Archives Service of West Java Province, as reflected in the limited infrastructure and digital archive access procedures. The research method used is descriptive qualitative with a phenomenological approach. Primary data were obtained from 9 informants, while secondary data were sourced from relevant documentation. Data collection techniques included literature review, field observation, interviews, and data triangulation. Data analysis was conducted through data collection, reduction, presentation, and conclusion drawing. Based on the research results using Grindle’s policy implementation theory, which consists of six aspects, four aspects have been running optimally, while two aspects still face challenges. The main obstacles include a shortage of IT experts, budget limitations for infrastructure and equipment such as scanners and servers, low public utilization of digital archive services, and server disruptions from the central system. Recommended efforts to overcome these challenges include establishing cooperation with external institutions and educational entities in IT, enhancing staff commitment, upgrading infrastructure and facilities, optimizing socialization to the public, and ensuring continuous server maintenance to support the more effective implementation of the static archive digitization policy.

Keywords: Archive Management, Static Archives, Digitization Policy, Policy Implementation, Digital Archive Services.